Managing Portfolio and Space access for individual users is not efficient at scale. For this reason, Assembla allows Managers the ability to create groups of users with similar characteristics (“User Groups”), then apply customized permissions at the User Group level.
Note 1: Only “Managers” can create, edit, or delete User Groups. “Owners” can add users either as a group or individual.
Note 2: You must use the new Team UI. Please contact support@assembla.com to enable the new UI.
To create a user group:
Go to All Users > Users Groups.
Click Create New User Groups.
In the available field at the bottom of the page, type a unique name for your new user group. Note that spaces are not accepted in the Team Name field. Assembla displays a warning if the typed name already exists.
Select the space access you want to grant to this group. Available options include Owner, Member (Default), and Watcher.
Click Add Team to create the group. Assembla displays a “Group saved” message upon success.
To add users to a user group:
Go to All Users > Users Groups.
Find the appropriate user group.
On the row of the user group to which you want to add members, click Add members.
In the available search field, type the email address of the user you want to include in the group. Note that as you type, Assembla suggests user accounts matching what you typed so far.
Note: If the user account is not already in the list, you can invite that user based on their email address. Click Invite Multiple to add the email addresses of more than one user to add to the group.Once the user account appears in the list, check the box next to that account.
Repeat the search process for each user you want to add.
Click Save to add the selected user(s) to the group.
To add a group to a space:
Go to Project Spaces, and then select the space to which you want to add a user group.
On the left, click Space Team.
Click Add new user.
Click Groups only to filter the list of users and group to show only user groups.
Check the box on the row of the user group that you want to add to this space.
In the P4 Access column, select Enabled to allow the users in this group to access Perforce or select Disabled to prevent this access.
In the Space Permissions column, select the permissions you want this group to have based on user roles. Options include Owner, Member, and Watcher.
When you are done selecting the user groups and setting preferences, click Add Selected Users.
To remove users from a user group:
Go to All Users > Users Groups.
Find the appropriate user group.
On the row of the user group from which you want to remove members, click x member(s) where x is the number of users in that group.
In the list of users that appears, scroll down to the name of the user(s) you want to remove from the group.
Clear the checkbox on the row of the user you want to remove, and then click Save.
Note: When you remove a user from a group, it also removes that user from all of the spaces where this group is assigned.Click OK in the confirmation window to completely remove the user from that group.
To delete a user group:
Go to All Users > Users Groups.
Find the appropriate user group.
On the row of the user group that you want to permanently delete, click Delete.
Click OK in the confirmation window to completely delete this group.